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February 19, 2012 Officer Meeting/Production Meeting – Monday, Feb. 13th at 5:00 pm
Attendence: Mr. Scarrone, Kayla Kosack, Brianna Heidstra, Dan McCarthy, Lindsay Towers, Peter Carellini, Sean Contress, Sam Oppenheim, Kailey McEneany, Austin Pasquale, Nina Eisenbaum, Jack DiFalco, Mrs. Eisenbaum, Mrs. McCarthy
Songs for Alec – Planning meeting (Approved by Officers on Feb 3rd.
- Peter Carellini presented his concepts for show
- Proscenium’s history
- Scarrone timeline
- Possible themes
- Alumni coming back - Patti Murin and others
Possible Songs and songs people want to sing
- Tiki Song
- The Show
- I’m Not Alone
- Tomorrow
- Lean on Me
- Who Says
- So Small
- My Wish
Possible Themes
- Growing up theme
- Show tunes vs. songs
- Starting with children songs. We are hoping to get the show streamed live to Alec.
Start with the children songs in case he falls asleep. Also, videotape show and provide
him with a CD.
- Possibly person coming on to stage and “flashback”. Elmo and Spongebob take over.
Follow Up
- Peter gave each person shows to research and present at next meeting
- Lindsay will research song rights
- Science Fair – have bottle for donations and have tri-fold regarding Songs for Alec
Dan McCarthy February 14, 2012 Officer Meeting/Production Meeting – February 14, 2012 @ 6:14 pm
Attendence: Mr. Scarrone, Kayla Kosack, Brianna Heidstra, Nick Tranchina and Dan McCarthy.
Officer Meeting
- Inviting Sound Crew to need meeting to discuss mic destruction
- Nick’s meeting for crew budgets
- Dan to offer “refresher course” to officers on updating calendar
- Article for Southern Dutchess News – Camelot – waiting for corrections
- Brianna’s Publicity Crew – must meet soon. Should have meetings on a weekly basis
- Need Grease flyers around schools and sent to other school. Need better quality (more effort)
- Article for school newspaper
- Radio personality – Diane (JJ Alumnus) talking on radio promoting Grease
- Next Production meeting?
-New set ideas?
- Program ads – should start now
- Nick’s – The 39 Steps – Focus on planning (set, budget, auditions)
- Publicity Crew – need to write a letter to English Department
- Talk to Ms. Mulvey – bring calendar and copy down the dates
- Program ads – should start now
Budget Meeting
- Crews need to follow lighting and sounds budget as an example
- Budgets of each crew need to be accurate
- Each crew’s budget is separate yet together
- Crews must present board with estimates and bids
-All crews deadline is Feb. 5 to present budget
- Publicity – increase spending for posters
- Current balance - $17,741
The 39 Steps
- Can we do it?
- Individual crew meetings to discuss feasibility
- Find out what The 39 Steps entail
Dan McCarthy January 27, 2012 Budget Meeting 1/27/12 In Attendance: Mr. Scarrone, Mr. Devine, Dan McCarthy, Kayla Kosack, Nick Tranchina, Brianna Heidstra, Jeremy Johnson, Christina Carmasino, Victoria Peterson, Austin Pasquale, Kailey McEneany, Eric Evangelistie, Nate Cruz ALL CREWS - - All budgets must be submitted by Feb. 3 - Crews need to work on plots for Camelot - Prepare presentations for Feb. 3rd Dan McCarthy November 8, 2011 Officer Meeting – November 8, 2011 @ 6:03 pm
Attendence: Mr. Scarrone, Mr. Devine, Kayla Kosack, Brianna Heidstra, Nick Tranchina and Dan McCarthy.
Vote on expenditure for Mr. Hauptfueher to video Grease – vote passed unanimously.
Vote on Costume expenditure: not to exceed $1,000 for several pieces - vote passed unanimously.
Vote on lighting expenditure: not to exceed $2,500 for rental, gobos & gels - vote passed unanimously.
Parent Meeting (Wednesday, November 9, 2011 at 6:00 pm)
- Letter is ready
- Crew lists need to be handed in
- Mr. Scarrone’s list needs to be returned
- Find what items we still need for props and carnival
- For parent monetary donations for Grease Carnival
make checks payable to JJ Proscenium in memo section write Grease Carnival
Bake Sales
- November 22, 2011
- Possibly see tickets to Grease
- Get onto parent email and school announcement
- Dates for bake sales & ticket: Jan. 23, Feb. 7, Feb. 23, Mar. 6, Mar. 19, April 19, Mar. 29
- Dates for tickets only: March 28 & 30, April 9, 10, 16 and 17
Lighting
- New quotes : $1,959 (Altman’s), $3,500 (4 Wall), $1,800 (PRG)
- Renting a total of 20 lights
- Programing of lights to take place on Nov. 19, 21, 22 and possibly Nov. 20 (Sunday)
- Lights to be delivered on Nov. 14th
Meeting Adjourned at 6:50 pm
Dan McCarthy November 12, 2011 Production Meeting 11/12/11 In Attendance: Mr. Scarrone, Mrs. Spinella, Mr. Briggs, Jeremy Johnson, Mrs. Pasquale, Austin Pasquale, Christiana Carmasino, Kailey McEneany, Kayla Kosack, Nick Tranchina, Dan McCarthy, Jennie Colobattiso, Kylie McDonald, AJ Beephan, Eric Evangelist, Victoria Peterson Costume Crew - - Donate wedding dresses - Clean up room - Make a plot ALL CREWS - - Email update to Scarrone for list Choreography - - Everything is blocked - Just need to review steps - Magic Changes needs work Treasury - - Current Budget - $2,833 - With some new checks Sound Crew - - 16 people with 16 body mics - Mic plot nearly finished - New speakers - Sound effects Lighting Crew - - 2/3 lights hung - hang the rest today - All lights should be hung today - Wednesday / Thursday - focusing - Ahead of schedule Set Crew - - Mostly finished Prop Crew - - Everything that needs to be made, is. - Waiting for Parent donations - Mr. Woods - oil cans - Guitar - several offers - Cafeteria trays? - Microphone for school dance? Dan McCarthy November 5, 2011 Production Meeting 11/2/11 Attendance - Mr. Scarrone, Mr. Devine, Mrs. Spinella, Kayla Kosack, Brianna Heidstra, Nick Tranchina, Eric Evangelisti, Jennie Colobatista, Kylie McDonald, Austin Pasquale, Christina Carmasino, Kailey McEneany, Victoria Peterson, Dan McCarthy. Meeting begun at 6:10 Publicity - - Poster for school by tomorrow - Possible bake sales - Newspaper articles (being looked over now) - Radio Announcements (looking into specific dates - School Announcements are playing - Radio Appearances (2 times during the week) -1 sound guy (Danny, Sandy, and two others) - School flyers - Nov. 12th - Give posters to cast for private distribution - Arrange for Melinda of Southern Dutchess News to come & take pictures - Wed. before Production meeting - Outside sign (written by Scarron & approved by Bonk) - Publicity meeting later in the week - Due dates will be sent to Officers. Art Crew - - Plan / Schedule for next few weeks completed - Deadline - Nov. 22nd - Sign for Vincent’s lawn (to be finished soon) Costume Crew - - Prom costumes - this weekend - Angel costumes - underway. - Night gowns - Wal-mart trip - Overalls for Greased Lightening - Reglue T-Bird jackets - Cheerleading skirts (need to construct 1 more) Prop Crew - - Marked down certain props which we have - Waiting for props we don’t have - Inspection for Nov. 18th - Prop Crew will come in daily - Saturday à ALL props will be out - Saturday à ALL letters to parents, cast, & crew Lighting Crew Budget - - $ 2, 800 - $3, 200 Approximate Budget - Mr. Fedigan will bring lights for Proscenium Sound Crew - - Rent 15 mikes, 2 wireless systems, line array, (2 weeks) 32 channel mixing board. (1 week) - VOTE on the above expenditure to Valentine à Passes unanimously Dan McCarthy Amendment Meeting 10/1/11 In attendance: Mr. Scarrone, Mr. Devine, Kayla Kosack, Nick Tranchina, Brianna Hiedstra, Dan McCarthy -Poster has been order via Vistaprint -$180.00 -Mr. Scarrone will provide statement for reimbursement. -Approve expenditures to Williams Lumber -Not to exceed $2,300 -For Set Construction of Grease and Camelot. -Approve full expenditure for the rights of Grease from Samuel French The above expenditures have been approved unanimously. -Apparel: -Mrs. Eisenbaum will begin to draft. - Mrs. McCarthy will order apparel when final draft is approved. -Teasers: -Will be addressed at the next meeting. -Upcoming Meetings: -Officers Meeting - Tuesday at 6:00 - Production Meeting - Friday at 6:00 -Possible donation to Cystic Fibrosis. -Bucket? Meeting Adjourned at 9:05 Meeting 9/14/11 Attendance: Mr. Devine, Mr. Melnyk, Nick Tranchina, Dan McCarthy, Kayla Kosack, Brianna Heidstra, Mr. Scarron (via phone) MEETING IN SESSION AT 2:50 Pit Members: - All are invited to attend Meet the Members. Meet the Members: - Have a computer for membership forms. - Emergency contact forms available - Officers will set up for Meet the Members (At 6:00) - Hand jive (dance workshop) - Parents are welcomed, but there will be another meeting for just parents. - Kayla’s agenda for Meet the Members - approved. Auditions: Tuesday - Workshop (7-9) - all invited Wednesday - Open House Thursday - Auditions (7-9) Friday - Auditions (2-7) Callbacks optional. - Songs should be sent to Kayla in advance. VOTE: Signs for all shows in front of school and small signs for Route 82 and 52. Not to exceed $550.00. Passes unanimously. VOTE: If needed, wood for sign-holder. Not to exceed $100.00. Passes unanimously. VOTE: Approval of Choral Director for Fall and Spring Production. Passes unanimously. VOTE: Ask an individual to be Choral Director for Fall and Spring Production. Passes unanimously. Treasury Report: -Opening balance for school year $6,080.99 Publicity: - Posters for poster runs. (Brianna) - Teacher letter. (Scarrone and Devine) - School posters. (Brianna) - Articles for newspaper (John Jay and Southern Dutchess) (Open to anyone) - Radio ad - Proscenium ads. (Melnyk) - Community calendar (Brianna) - Galleria teasers - Facebook page - posting various clips. - Pictures during dress rehearsals. MEETING ADJOURNED AT 4:01. Minutes: 8/16/11 Room 128 - Start 9:18 A.M.
In Attendance: Mr. Scarrone, Mrs. Spinella, Kayla Kosack, Brianna Heidstra, Dan McCarthy, Nick Tranchina, Christina Carmosino, Kylie McDonald, Jennie Colobatisto, Kailey McEneany, Kyle O’Rourke, Jay Johnson.
Review of Past Minutes
Posters - - Major posters completed (need to be signed off by Albanese) - Crew Chiefs create individual posters from their crews (due Aug. 29th) - Dan will Send Mrs. Spinella flyers, and tri-fold. - Tri-fold and Dates to remember (due Aug. 29th) - Stewarts Update (forms being processed: awaiting reply) - Mr. Devine and Nick: taxes form? Recieved - Sam’s Club: possible monthly donation?
Auditions - - Karaoke Grease songs on itunes (if a problem is encountered: contact officers)
Fundraising - - Car show: Pay $5 to enter. Sell tickets and concessions. Look into getting a fire truck. (Dan will talk to contact, Then if approved, submit to Mr. Bonk for approval) - Carnival: Donations from students of hoyt dogs, bun, sugar, etc. Possibly admission tickets? - Drive-in movie: Screen outside or inside theatre. Possible all day event (carnival all day, then drive-in at night) Movie rights? Kailey contacted Overlook. - Community Day: Not enough time to prepare.
Meetings - - Monthly with Officers, Advisors, and Crew Chiefs. Time will be allotted for all members to join if desired. - Post dates on website: First Thursday of every month from 5:30-7:00. Review at next meeting. VOTE ON MEETINGS: UNAIMOUSLY PASSES.
Crews - - Crews must meet regularly depending on the crew. (weekly?) - Crew Chiefs must send Dan their schedule (he will post on the calendar) - Costume Crew: a male crew person is needed. - Prop Crew: Spackenkill and Mr. Rivensky have donated from their past productions. - Find “Greased Lightening” PRG possibly? - Set Crew: must finished CONSTRUCTION of set roughly three weeks before show time to give Lighting Crew ample time to hang, focus, and program lights. - House Crew closet inventoried.
Choreography V.S. Staging - - Mr. Scarrone will work with Kylie and Jennie on scenes. - Audition combination - medium length with moves of varying difficulty. - Choreography for Galleria teasers?
Important Dates - - Meet the Members - September 16th (another workshop) (inventory for crews) - October 14th & 15th - Possible teasers at the Galleria mall. (3-5 P.M. & 2-4P.M) - Homecoming 9/24 - game is at 3:00 - Dec. 6th Concert - stage must be cleared by then. - PCAs - June 1st - 9/11 Memorial (Approved by Mr. Bonk and Mr. Parla) Meeting Dismissed at 11:52. Dan McCarthy Meeting Agenda for John Jay Proscenium’s Meeting August 16th, 2011 9:00-10:00 Officers and Advisors 10:00-11:30 Officers, Crew Chiefs, and Advisors 11:30- 12:00 Poster Drop-off OFFICER’S MEETING: What to discuss -Look over last meeting’s minutes and discuss what has been completed -Discussion of Scheduled Officer Meetings -Poster’s for GREASE (Kayla’s findings on prices) September 11th, 10 year Memorial -Permission has been granted by Dr. Parla and Mr. Bonk -Pitch ideas -Pick date (Sept. 11th is a Sunday) -Details of Event Brianna’s requests -Look over Mall forms -Fundraising ideas Everyone was asked to bring in a few ideas Any other questions or comments before crew chiefs enter CREW CHIEFS ENTER AT 10:00 AM: Art Crew will give any input or ask any questions. Prop Crew will give any input or ask any questions. House Crew will give any input or ask any questions. Set Crew will give any input or ask any questions. -Kayla will speak on Victoria’s behalf. Sound Crew will give any input or ask any questions. Costume Crew will give any input or ask any questions. Lighting Crew will give any input or ask any questions. Remind each crew chief to contact current crew about submitting Membership form. Props -Read over email -Discuss needed props Intermission -Discuss carnival items -Pitch ideas for small games -Discuss budget for food items -Hot Dog Machine -Cotton Candy Maker -Reminder that (if we follow through on the carnival,) instead of bringing in a baked good, students will be assigned at item to bring in. -Hot Dogs -Rolls -Sugar (any other possible ingredients for Cotton Candy) -Napkins Recruitment Booth -When will it happen? During all lunch periods in the beginning of the year. -Who will man the booth? Officers and Crew Chiefs will man this booth during their lunch period or study hall. -What is a “Recruitment Booth”? If you think about the gym lobby during lunch, you’ll recall the soldiers standing with their little table and some brochures. This is the same idea. With permission from Mr. Bonk and Mrs. Mulvey, we wish to have a stand in the gym lobby, with a poster, some pamphlets and some students to encourage any visitors to join Proscenium. This will be a great way to encourage students one on one with another student his or her own age!! -Are there any questions, comments, ideas, etc.??? Kailey will show us her pieces for orientation to be framed Kayla will prepare the frames. Any other desired topics from the Crews, Advisors, and Officers Meeting Closes.
Thanks! Kayla Kosack
August 14, 2011 Here are the minutes from the Officers and Advisors meeting of August 2. Minutes to the John Jay Proscenium Meeting August 2, 2011 at 9:00 am MEETING BEGINS AT 9:00 AM In Attendance: Kayla Kosack Brianna Heidstra Dan McCarthy Nick Tranchina Mr. Scarrone Mr. Melnyk Mrs. Spinella
9th Grade Orientation August 30th 8:45-11:00
All Posters: -Season (by Kayla) Kayla will organize other posters by volunteers (submitted by the 16th) Handouts (to be completed by the 16th): -Audition flyers (by Kayla) -Dates to Remember (by Kayla) Done! Waiting on Camelot. -Tri fold (by Dan) -Crew chief contacts
Set-up: -Done by officers -Brianna will send her speech to Mrs. Spinella. Done. -Small video to put on table. Jake Kosack will complete this by August 16th.
Meet The Members September 16th 7:00-9:00 (Officers set up at 5:30)
Materials: -Stewart’s (Kayla will talk to Mr. Poole, and contact House Crew Chief Kyle O’Rourke) -Check closet for other necessary materials.
Dance: -Kayla will talk to Jennie and Kylie about dancing -Hand Jive dance
Schedule: -Kayla will organize schedule. Done.
Auditions for Grease
-Workshop September 22nd -Auditions September 23rd (2-9:30) September 24th (8- Noon)
39 Steps February 11 and 12th -License application completed -$5.00 tickets, general admission -Auditions schedule needed
Advertisement and Fundraising -Press Release (Brianna) -Car Show -Renaissance -Flash Mob -Community Day -Facebook (Brianna)
Need to be posted -All students must send in membership and emergency form in order to participate -Audition form and packet -Email Kayla for posters All rehearsals and meetings need attendance which must be done by Kayla -Submit to Bonk -Crew chiefs take attendance on a day-to-day basis (based on meetings) and Kayla can catalog it.
Crew -Set crews MUST meet regularly -Classes, shop room time, parent advisors, work on stage -Build new sign or salvage former one as soon as possible
Chiefs: Lighting: Jay Johnson Costume: Christina Carmasino Set: Victoria Peterson Sound: Jason Miller (?) House: Kyle O’Rourke Art: Kailey McEneany Prop: Austin Pasquale Stage Manager: N/A Make up: N/A Publicity: Brianna Heidstra Notes -All foods must be purchased by students -Treasure meeting soon with Mr. Devine and Nick to discuss above VOTE: COSTUME EXPENDURES FOR GREASE Estimate of $2,500.00 ALL IN FAVOR: 4 ALL APPOSED: 0 ALL OBSTAINED: 0
VOTE: ICE CREAM SOCIAL For Meet The Members. If not donated, price must not exceed $50.00 ALL IN FAVOR: 4 ALL APPOSED: 0 ALL OBSTAINED: 0
VOTE: 39 Steps TICKET PRICES $5.00 with General Admission
VOTE: EMERGENCY CONTACT FORM AND MEMBERSHIP FORM Must be Re-submitted in order to audition ALL IN FAVOR: 4 ALL APPOSED: 0 ALL OBSTAINED: 0 VOTE: NO TIME SLOTS Everyone will attend the audition process, with no individual time slots ALL IN FAVOR: 4 ALL APPOSED: 0 ALL OBSTAINED: 0
Next meeting will be on August 16th, 2011 in Room 128 9:00-12:00 for Officers and Advisors 10:00-12:00 for Crew Chiefs 11:30 For anyone who made posters THIS WILL BE POSTED ON THE CALENDAR MEETING ADJURNED AT 11:14 AM May 26, 2011 Hello again! As per our new "Officers' Corner," we will be posting the "minutes" of our meetings. For those of you who are unfamiliar with the concept, “minutes” outline the general discussion topics, and decisions made at the meeting. If a member wishes to contribute to meetings, remember, half of the time is allotted for members to express concerns and/or questions. Here are the “minutes” for last week’s meeting: Minutes for Thursday, May 19, 2011. Creative Team: -Nick Tranchina, Jennie Colobatisto, Kailey McEneany, and all crew chiefs -->Collaborate with Mr. Scarrone -Administrative Team will work with advisors Officers’ Corner: -Finished -Mr. Melynk and Dan - work together -No financials -Officer/Advisor run -Member send all ideas/concerns through “Contact Us” -Half the time of meetings are allotted for concerned members. Publicity: -Brianna and Mr. Melynk - work together -Important to formulate a good plan Officers/Meetings:
-Crew chiefs present at meetings -All open for half of the allotted time -Communications and Calendar -->Dan and Mr. Melynk will post all approved material -Crews, and their respective advisor, decide appropriate meeting schedule -->Discuss at next meeting PCA:
-Youth Cast award -->Made by officers -Chess “standup” recognition -All of the shows included -Combine Most Talkative, and Most in Trouble awards. -Eliminate Best Dancer Male and Female for LSoH -Food Pantry donation -->one per entry -->select Food Pantry - Brianna -->Dutchess Outreach was chosen because of its wide reach -Trophies made by Officers -Be mindful of the budget -Program -Nominations -->Emails of nominations to Dan and forwarded to all advisors -->Narrowed down version (3-5 selections per category) -->Voting forms on website Shows: -Fall show, student Directed show, Spring show - Crew time V.S. Cast time -Custodians… Saturdays? -Fall Show selection narrowed down -Student Directed narrowed down -Spring Show narrowed down -->To be approved by Officers. Thanks! Dan McCarthy May 20, 2011 Hello everyone! I hope you all are enjoying your time off!
The advisors and officers have been getting ready for our upcoming year,
and have been discussing some changes from our previous year.
One such change happens to be this new function on our website: the "Board Button."
With this addition, anyone will be able to have insight on the topics of our meetings,
and learn valuable material to contribute to our organization.
Thank you everyone!
Dan McCarthy May 20, 2011 Welcome to the Officers Corner! No entries have been posted as of this date. Mr. Melnyk |